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INFORMATION
Configuring the HIPAA Section in Sonova (version 3.51 or 3.52 only)

 

HIPAA Compliancy
The very first time that Sonova v3.51 is entered, you will automatically be sent to the Administration screen and forced to enter an administrator password.  You will be prompted for this password every time you enter the administration section to make changes or add new users.  The password you enter must be at least 6 characters in length.

Assign Users and Passwords
Assigning users and passwords: Enter the names for Flo Lab users in the “User Name” field. You must then choose a password. Passwords must be at least 6 characters in length.

You may add as many users as you would like. These user names and passwords will be used when entering the program or terminating a lock out screen.

Change Administrator Password

Change Administration Password: To change the administration password, you must first supply the current password. In the “New Password” box, enter the new password. The password must be at least 6 characters in length. Then confirm the password in the “Confirm Password” field.


OPTIONS: There are four different options that you may password protect - Backups, Exports, E-mails and General.

General Options

GENERAL: This option allows you to set your screen saver and lockout times.

Screen Saver Timer: If there is no activity within Sonova program, a screen saver will appear after the amount of time selected for this field. When the screen saver is displayed, any key stroke or mouse movement will bring you back to where you were in the Sonova program.

Lockout Timer: This sets the amount of time it will take for you to be locked out of Sonova and need a password to enter back in. Example: Your screen saver timer is set for 5 minutes and your lockout timer is set for 3 minutes. After 5 minutes of inactivity within Sonova, the screen saver screen will appear. If there is an additional 3 minutes of inactivity, the lockout screen will activate and you will now be prompted for a password to enter back into the Sonova Software.

Disable Administration: Checking this box will disable all HIPAA functions within Sonova.  There will be no passwords or lockouts that will appear.  YOUR FLO-LAB WOULD NOT BE HIPAA COMPLIANT AT THIS TIME.

Audit Log Location: The Sonova software allows the administrator to view a log of user actions.  Any time a user is prompted for an action (i.e., “It has been greater than 5 days since the last full backup.  Do you want to backup now?”) - Yes or No, your action will be logged.  This gives the administrator the ability to view who has done what within Sonova. The Audit log Location allows the administrator to choose where they want this log on the system.  The default it C:\Program Files\VipWin1\Logs.

Backups Options

BACKUPS:

Enable Backups Password protection: Checking this box will enable passwords when backing up and restoring patient data.  If the box is unchecked, you will NOT be prompted for a password when backing up or restoring.

Password: Enter a password into the input box.  The user will be prompted for this password when backing up or restoring patient data.  The password must be at least 6 characters in length.

Backup Prompted Days: The Sonova program takes note of when you do backups.  As you exit Sonova, if it has been XX days since your last backup, it will prompt “It has been XX days since your last backup.  Would you like to backup now (Yes or No)”.  (XX=the value that you specify in this field).

Disable Backup Prompt: If this box is checked, you will not be prompted for a backup when exiting the Sonova program.

Exports Options

EXPORTS:

Enabled Export Password Protection: Checking this box activates password protection when using the EXPORT function in Sonova.  If the box is unchecked, it disables the need for a password when exporting.  To enter a password for the export feature: Check the “Enable Export Password Protection” box and enter your password.  The password must be at least 6 characters in length.

Email Options

EMAILS:

Enabled Attachment Password Protection: Checking this box activates password protection when e-mailing patient studies from Sonova.  If the box is unchecked, it disables the need for a password when emailing patient studies.  To enter a password for the e-mail feature: Check the “Enable Attachment Password Protection” box and enter your password.  The password must be at least 6 characters in length.

 

For HIPAA-related questions, please email hipaa@parksmed.com.


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