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MAINTENANCE
Recommended Backup Procedures
AFFECTED MODELS:
All computerized Flo-Labs and Mini-Labs

It is HIGHLY recommended that you backup your patient data on a regular basis.  Computers can and do occasionally fail, and when they do, you need to be sure you have a current backup that you can restore from.  Parks Medical Electronics, Inc. cannot be held responsible for data loss due to lack of customer backups.  We will do everything we can do help you recover from a disaster, but there may be times where data is not recoverable in the event of a major system crash.

There are many different backup procedures that companies can use.  In most cases, we recommend you perform a full patient data backup at least weekly.  Daily incremental backups are also a good idea.

Most computers shipped with Flo-Labs within the last couple of years have shipped with an Iomega ZIP drive.  This is the recommended method of backup.  If you do not have any ZIP disks, your best bet would be to go pick up a 10-pack at your local office supply company.  If you perform studies 5 days a week, then you could have two 5-disk rotation sets.  Each week you would alternate the 5-disk set.  This helps ensure data integrity and makes your disks last longer.  Never perform backups on just one disk as disks can go bad and you need some redundancy here.

If at all possible, store your backup disks in a different location from your Flo-Lab or Mini-Lab.  A safe or fire-resistant box is a great place to store your disks, if you have access to one.

 

HOW TO BACKUP YOUR DATA


- Sonova

Put a ZIP disk in your ZIP drive.  From the opening screen in Sonova, select Utilities, then Backup.  Under "Available Drives", click the down arrow and select your ZIP drive (usually D: or E:).  Place the dot next to "Patient Data" and the other dot next to "All".  Press or click on F2 to start the backup.  Depending on the number of patients in your database, this may take a considerable amount of time.  If it stays at 0% for a while, that's fine - leave it until it's done.  It might look like it's frozen, but it's not.  It's best to perform this at the end of the day.  Once that's completed, go back to Backup, and this time select "System Settings" and press or click on F2 to start.  That's all you need to do.


- VIP

If you have a ZIP drive, then the easiest way to back up is to first go into Windows.  Put the ZIP disk in the ZIP drive.  From the Windows desktop, double-click on "My Computer".  Double-click on your C: (hard drive) icon.  Right-click on the VIP-D directory and select Sent To > ZIP drive (usually D: or E:).  It will ask if you want to over-write any files - choose Yes to all.

If you do not have a ZIP drive, then you will have to use your floppy drive.  This will take considerably longer, but it's still essential.  From the first VIP screen, choose option 1 - Lower Arterial.  Select 6 - Filer, 3 - Special Functions.  Choose 3 - Save to Floppy Disk by Month.  Select the month you want to backup and hit the ENTER key.  Depending on the amount of data you have, you may need a diskette for each month you have.  If that is the case, you will probably need more than 10 disks.  Because of the time involved in backing up to diskettes, you might want to do a full backup once, then only do incremental backups on a daily basis.

You should set up a diskette rotation schedule within the current month.  Let's say you use the machine 5 days out of every week.  In this instance, you should use a set of 5 diskettes, one for each day of the week - one for Monday, one for Tuesday, etc.  Each day, backup the entire current month onto a diskette.  The next week, re-use the same diskettes for each day of the week.  Then, when the month is over, re-label the last diskette you used with the month and the year, then  start over for the next month.  This way, if one of the disks goes bad, you have other disks that should be okay.  You do not want to keep re-using the same diskettes for too long as they do wear out.  It is recommended that you keep previous months' backups permenantly and do not re-use the diskettes - keep them in a safe place.


If you follow these instructions and do regular backups, you can minimize the risk of data loss in the event of an emergency.


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